10 Best Real Estate Project Management Software

Managing real estate projects is better served with real estate project management software than struggling with Excel spreadsheets or, worse, trying to stay organized on loose sheets of paper. Below are some of the best project management software for real estate development to give users greater efficiency and communication and improve decision-making.

What Is Real Estate Project Management Software?

Before getting into reviews, let’s ensure everyone is on the same page regarding project management software for real estate. Real estate development project management software is designed to help real estate industry professionals manage various aspects of property development, construction, leasing and sales.

This can help everyone from real estate developers, construction managers and property owners to real estate agents to streamline the complexities of their projects and improve efficiency, communication and overall project outcomes. It does this through various means, such as automating repetitive tasks and improving visibility with real-time updates and reporting tools.

Key Features of Real Estate Project Management Software

Let’s review the features that users will want when shopping for project management software for real estate. The following is a short list of these essential tools.

Document Management: This feature helps securely store, organize and access key documents used in real estate. These can include contracts, property deeds, architectural plans, permits and vendor agreements. They need a central location that can hold unlimited files, allow them to be tagged for easier identification and be accessible when needed with a global search.
Project Planning: Managers need tools to create detailed plans for every phase of a development project, from land acquisition and permitting to construction and final handover. The project plan should be broken down into phases, tasks and subtasks to make the work more manageable. Task dependencies need to be linked to avoid delays, resources have to be allocated and risks identified and mitigated.
Resource Allocation: Resource management is too important to live only in planning tools. Managers need to know the availability and skill sets of their personnel, whether they’re construction crews, subcontractors, project managers, et al., as well as materials and equipment that they’ll be assigned to use when executing their tasks. Real-time visibility into resource availability and utilization helps avoid overbooking and balances workload to optimize resource usage and avoid delays, control costs and stay on budget.
Project Tracking: Another benefit of real estate project management software is real-time tracking, which provides visibility into the progress of developments from planning through completion. Managers can monitor milestones, timelines and deliverables to ensure the project is progressing as planned. Tracking can help identify bottlenecks, manage risk and allow for adjustments in time to keep the project on schedule. It also can inform stakeholders.
Cost Tracking and Budgeting: These features manage the financial health of real estate projects. Managers need to create detailed budgets, tack actual spending against project costs and provide real-time updates on financial performance. Identifying cost overruns early can help keep to the budget.

Best Real Estate Project Management Software Rankings

With the knowledge of what project management software for real estate is and what features it should offer, we can now go through our list of the best project management software for real estate development. Each of these projects was tested to determine their features, pros and cons as well as how they ranked in terms of cost and customer satisfaction.

1. ProjectManager

ProjectManager is online project and portfolio management software that tops our list due to having all the features that real estate professionals need to manage their projects, whether it’s one or multiple projects at once. Its unlimited file storage, tagging and global search make it a centralized hub for all project documentation.

The software also can be used on mobile devices for Android and iOS, which makes logging updates and hours easy anywhere and at any time. Plus, real-time data ensures that everyone is always working on the most current iteration of the project, with email and in-app notifications to keep them updated on any changes. There are even risk management features to identify and track issues until they are mitigated.

Manage Tasks, Projects and Workflows

There are powerful planning and task management features that allow managers to organize work on robust Gantt charts, which link all four types of task dependencies to avoid cost overruns and delays. The software can also filter for the critical path to identify those tasks that must be completed to deliver the project successfully. Once a plan is in place, setting a baseline captures it so the progress and costs can be tracked in real time and compared to what was projected. This allows managers to quickly catch when the project is going off-track and get it back on schedule. A roadmap view is like the Gantt chart but tracks multiple projects on one timeline.

Meanwhile, the plans are shared across multiple project views allowing teams to use tools that are appropriate for their work. There are kanban boards that visualize workflow, task lists and calendar views that provide a monthly overview that stakeholders can use to stay updated on progress. There are also custom and automated workflows that take repetitive tasks off the hands of teams while ensuring quality with task approval settings for managers.

Easily Allocate Human and Non-Human Resources

This is the best project management software for real estate developers because it allows them to create budgets and include all project costs. When onboarding team members, managers can set their availability, including PT, vacation and global holidays, as well as define their skill sets. This makes assigning tasks easier.

Both human and nonhuman resources are planned on the Gantt chart, including their related costs. To keep teams productive and avoid burnout, managers can use the team page or color-coded workload chart to view resource utilization at a glance. From these pages, managers can then balance their team’s workload to keep everyone working at capacity and no one overallocated or underutilized.

Monitor Projects with Real-Time Dashboards and Reports

Another reason this real estate project management software tops our list is because of its tracking tools. Managers get transparency into the project through several different lenses. For a high-level overview, there are the project or portfolio dashboards. Once a baseline has been set, live data is fed to the dashboard, which displays various key performance indicators (KPIs) on easy-to-read graphs and charts, which show time, cost, workload and more.

For a deeper understanding of the data, there are customizable reports on project status, portfolio status, timesheets, workload, variance and more. These reports can be filtered to get into the weeds for managers or provide a more general overview of progress to share with stakeholders. Secure timesheets streamline payroll but also offer managers a window into labor costs to help them stay on budget.

For these reasons, ProjectManager tops our list of the best real estate project management software. It has all the features that real estate professionals need to plan, manage and track their work in real time. Get started with ProjectManager today for free.

Verdict: Best Real Estate Project Management Software for Managing Projects

ProjectManager Pros & Key Features

Online Gantt charts for planning and scheduling
Resource planning, scheduling and tracking tools
Mac-friendly, mobile app for Android and iOS
Unlimited file storage and global search
Free trial available

ProjectManager Cons & Limitations

Limited customization features
No invoicing tools
Lacks bidding functionality
No free plan

Pricing

Team: $13.00 user/month
Business: $24.00 user/month
Enterprise: Contact sales

ProjectManager Reviews

G2 review: 4.4/5
Capterra review: 4.1/5

2. Smartsheet

Smartsheet is project management software that can be used as project management software for real estate. It appeals to those who are used to Excel as the entire interface is based on spreadsheets. The collaborative features provide real-time updates, comments and file sharing, which keeps stakeholders informed. Specific real estate project needs are supported with customizable templates and automation features to streamline repetitive tasks, such as reminders and status updates.

However, its familiar spreadsheet design isn’t ideal for project management. That’s why many abandon Excel for real estate project management software. It also lacks the features of robust portfolio management software, which is a deficit for those managing multiple projects. Plus, resource management and capacity planning aren’t included in basic plans, meaning they’re an expensive add-on. In fact, the whole software is expensive, especially for those looking to use advanced tools.

Verdict: Best Real Estate Project Management Software for Spreadsheets

Smartsheet Key Features & Benefits:

Ideal for moving from spreadsheets to project management software
Automated workflows
Runs on Windows and Mac computers
Free trial and free plan
Mobile app for Android and iOS

Smartsheet Cons & Limitations:

Most of its project management tools are spreadsheet-based
Users need to learn formulas unique to this software
Limited resource management features
Lacks robust portfolio management tools
Limited project reporting features

Smartsheet Pricing

Pro: $7/user/month (maximum of 10 users)
Business: $25/user/month (minimum of 3 users)

Smartsheet Reviews

G2 review: 4.4/5
Capterra review: 4.5/5

3. Wrike

Wrike is a popular project management software that can also be used as a real estate project management tool. It’s especially useful for real estate marketing departments as it has collaborative tools and customizable workflows. Its task management features allow for assignments to be made, deadlines and priorities set to keep work on track. Built-in time tracking helps monitor how much time is spent on tasks.

However, it has limited real estate-specific features, focusing more on general project management. There’s no property management or financial analysis, which is why marketing departments will find the greatest advantage in using this tool for their work. While there’s a mobile app, an essential device for on-site work, it lacks the full range of features available on the desktop version.

Verdict: Best Real Estate Project Management Software for Marketing

Wrike Key Features & Benefits:

Built-in time tracking
Collaborative platform
Free trial
Mobile app for Android and iOS

Wrike Cons & Limitations:

High user minimums for all its pricing plans
Can be hard to navigate due to its non-intuitive user interface
Lacks resource management and cost-tracking features
Limited project tracking and reporting functionality

Wrike Pricing

Pro: $7/user/month (maximum of 10 users)
Business: $25/user/month (minimum of 3 users)

Wrike Reviews

G2 review: 4.4/5
Capterra review: 4.5/5

4. Monday.com

Monday.com is project management software marketed to a non-project management user. This makes it a jack of all trades, including project management software for real estate. Its visual interface is customizable and appealing to users. It is designed to help teams manage tasks, track progress and collaborate. It excels at workflow planning, with automation features that allow users to set up rules for repetitive tasks. This reduces manual work and increases efficiency.

That said, it’s a good tool for those who aren’t familiar with project management software. Consider it a gateway software. However, that means that it has lightweight project management features. The truth is, this isn’t a real estate project management software as much as it’s a dedicated work management tool. For example, there are project dashboards and reports, but they’re so general that they lack detailed resource planning and budgeting tracking data.

Verdict: Best Real Estate Project Management Software for Workflow Planning

Monday.com Key Features & Benefits:

Ideal for users who are getting started with project management tools
User-friendly interface
Variety of team collaboration tools
Free trial and free plan
Mobile app for Android and iOS

Monday.com Cons & Limitations:

Geared towards work management, not project management
Lightweight project tracking features
Project dashboards and reports are too high-level view and lack detailed information on certain areas such as resource planning or budget tracking

Monday.com Pricing

Pro: $7/user/month (maximum of 10 users)
Business: $25/user/month (minimum of 3 users)

Monday.com Reviews

G2 review: 4.4/5
Capterra review: 4.5/5

5. Asana

Asana is more a glorified to-do list than real estate project management software, but that doesn’t mean it is without advantages for those professionals in real estate. For example, workflow automation is key to streamlining processes and working more efficiently. The user-friendly interface is sure to attract users with its clean design and easy navigation. Plus, reporting and dashboard feature track progress, timelines and team performance. Its collaborative features make it especially useful for cross-functional teams and their work.

Most real estate professionals are likely managing multiple projects, which is not something Asana can do well. In fact, even its project planning, scheduling and reporting features are limited. Take the Gantt chart. It lacks features, such as linking task dependencies, doing critical path analysis and cost tracking. Even with these limitations, though, the tool can be overwhelming for new users and will take some time for them to get up to snuff. The more tasks one is managing, the more cumbersome the software gets, which is only going to help those dealing with simple projects–and, honestly, what project is simple?

Verdict: Best Real Estate Project Management Software for Cross-Functional Teams

Asana Key Features & Benefits

Has workflow automation
Dynamic reporting tools
Mobile project management app for Android and iOS
Offers a free plan
Has a 30-day free trial

Asana Cons & Limitations

Not robust enough for managing multiple projects
Limited project planning, scheduling, tracking and reporting features
Gantt chart lacks features such as task dependencies, critical path and cost tracking

Asana Pricing

Premium plan: $10.99/user/month, billed annually
Business plan: $24.99/user/month, billed annually

Asana Reviews

G2 review: 4.3/5
Capterra review: 4.5/5

6. ClickUp

ClickUp can be used as project management software for real estate. It works well with teams of various sizes and is adaptable enough to serve industries outside of real estate. One advantage is that it manages capacity. It also has a mobile app. But where it truly excels is with integrations. The software integrates with many third-party applications, such as Slack, Google Drive and CRM systems.

That said, the software is overwhelming, especially for new users, and will require time and patience to learn how to use the platform effectively. The difficult user interface doesn’t help. But even when one understands how to use the tool, it has been criticized for performance issues with large projects and complicated tasks. For software with a large feature set, it is surprisingly lacking in reporting, which is basic and doesn’t have advanced features.

Verdict: Best Real Estate Project Management Software for Integrations

ClickUp Key Features & Benefits

Good fit for teams of any size and industry
Manages capacity
Has a mobile app for Android and iOs
Offers a free plan
Has a 14-day free trial

ClickUp Cons & Limitations

Users are overwhelmed by its feature set
Limited project reporting features
Hard-to-understand user interface

ClickUp Pricing

Unlimited: $7/user/month, billed annually
Business: $12/user/month, billed annually
Enterprise: Contact sales

ClickUp Reviews

G2 review: 4.7/5
Capterra review: 4.7/5

7. Nifty

Nifty is an effective project management software for real estate and other industries. It has tools to facilitate task management, collaboration and project tracking. There’s also built-in time tracking that allows managers to monitor how much time teams are spending on tasks. This helps with resource allocation and project budgeting.

The limited advanced features will keep users from subscribing to this real estate development project management software, such as comprehensive financial modeling or property management tools. There are basic reporting and dashboard capabilities but without the depth of reporting that managers require for project analysis. There’s also a lack of customization for specific workflows.

Verdict: Best Real Estate Project Management Software for Roadmapping

Nifty Key Features & Benefits

Collaboration tools
Task management features
Project tracking
Mobile app available for Android and iOS
14-day free trial

Nifty Cons & Limitations

Limited featured set
Project dashboards and reporting are lacking
Poor customization.

Nifty Pricing

Starter: $5/user/month
Pro: $10/user/month
Business: $16/user/month

Nifty Reviews

G2 review: 4.7/5
Capterra review: 4.6/5

8. Airtable

Airtable is project management software for real estate with an intuitive design that makes it easy for users to navigate and manage projects without extensive training. It offers real-time collaboration, with elements of a spreadsheet with the functionality of a database. It has multiple project views that allow teams to work on what’s most appropriate for executing their tasks. Pre-built templates are another advantage.

The multiple project view, though, lacks a Gantt chart, which is the most essential visual planning and schedule tool in a manager’s kit. There is a free tier for users, but the advanced features and higher user limits are costly and more so as extra users are added to the software. For example, the free and lower-tier plans come with record limits and storage constraints that will hinder larger real estate operations.

Verdict: Best Real Estate Project Management Software for Building Apps

Airtable Pros & Key Features

User-friendly interface
Real-time collaboration
Record linking
Pre-built project templates
Multiple views: grid, kanban, calendar, gallery

Airtable Cons & Limitations

Expensive per-user pricing
Data entry limitations
Storage constraints

Airtable Pricing

Team: $20 per seat/monthly (billed annually)
Business: $45 per seat/monthly (billed annually)
Enterprise: Contact sales

Airtable Reviews

G2 review: 4.6/5
Capterra review: 4.7/5

9. Notion

Notion isn’t exclusively designed as real estate project management software, but it can be used as such. For one, it’s an all-in-one workspace software that is great at notetaking. It’s also highly customizable so users can create custom databases, pages and workflows tailored specifically to real estate projects. It’s also user-friendly.

That said, there are limited advanced features and offline access, so there must be an internet connection to get the most out of the tool. It falters at larger projects with large teams. The software is also expensive to use if the limited advanced features available are used as they’re only available at higher tier subscription options. There’s also no time-tracking feature built into the software or project financial management tools.

Verdict: Best Real Estate Project Management Software for Notetaking

Notion Pros & Key Features

All-in-one workspace
Notetaking
Database creation
Customizable
User-friendly interface

Notion Cons & Limitations

Limited advanced project management features
Limited offline access
No built-in time tracking
Not good for large teams or projects
Expensive to get more advanced features

Notion Pricing

Personal Pro Plan: $10/month, billed monthly
Team Plan: $12/month, billed monthly
Enterprise: Contact sales

Notion Reviews

G2 review: 4.7/5
Capterra review: 4.8/5

10. Trello

Trello is flexible project management software that can be used as real estate project management software. It’s especially useful for those who prefer to manage projects on kanban boards as this card-based system is the main thrust of its features. But don’t worry, there are many integrations associated with the tool and it has a mobile app for fieldwork.

If one is looking for more than kanban boards, then this choice will prove disappointing. It just doesn’t have a wide variety of features outside of kanban boards and calendars. There are add-on integrations to get more features, but that’s going to cost users. For example, there’s no built-in financial tracking or portfolio management.

Verdict: Best Real Estate Project Management Software for Kanban Boards

Trello Pros & Key Features

Mac-friendly
Wide variety of integrations
Mobile app for Android and iOS
Free trial

Trello Cons & Limitations

Limited feature set
Only offers kanban boards and project calendars
Add-ons and integrations to get project management tools
No project portfolio management

Trello Pricing

Standard: $5/user/month, billed annually
Premium: $10/user/month, billed annually
Enterprise: $17.50/user/month, billed annually

Trello Reviews

G2 review: 4.4/5
Capterra review: 4.5/5